DATA PRIVACY NOTICE: The Kenyan Children’s Project
1. Who we are
The Kenyan Children’s Project (“the KCP”) is a registered charity (no. 1110102) in England and Wales regulated by The Charities Commission, and a company registered with the Companies House as a Private Limited Company by guarantee without share capital use of 'Limited' exemption (no. 05436164). The KCP is the sole funding body of the Children’s Transformation Project - Kenya, a registered NGO in Kenya. We exist to transform the lives of vulnerable children and families and do this in partnership with families and communities.
The KCP is the data controller (contact details below). This means we decide how your personal data is processed and for what purposes. The KCP respects the privacy of visitors to this Website and in all our communications.
Registered Address: 264a East Lane, Wembley, HA0 3LQ Contact Number:+44 208 904 8610
2. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
3. How we process your personal data / What type of data is collected and why:
The KCP complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
Depending on the information you provide, we use your personal data for the following purposes (more details below):
To enable us to provide a voluntary service for the benefit of the public
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid
To inform you of news, events, activities and services running through the KCP
4. We collect the following data:
From Supporters (on our website from those who sign up for our email updates and/or at conferences in person): To keep our supporters informed and send updates on the organisation’s achievements, fundraise, and share other ways one maybe involved, we collect your name, email address, phone number and home address. [Phone number and home address are optional. If provided we use those details to reach out to you to provide updates and fundraise.] We provide updates via email, post and sporadically or over the phone.
Financial supporters/Donors & Child Sponsors: To process donations whether given online, over the phone or in person, we collect your full name, address, email address, and phone number, as well as financial information for payments (I.e. whether you give via direct debit or one-time check, etc.), and if provided, a gift aid declaration form. When you sign up to give we will also ask if you want to opt in to our regular supporter communications. If yes, we will keep your details on record to send updates on our organisation’s achievements, to fundraise, and share other ways to be involved.
For child sponsors, if you would like to, we have a process wherein you may write to the child(ren) you sponsor and receive letters from them. At most, we would only provide your name and the child’s name in the communication, and all communications would go between you, the KCP and the child. For more on our child sponsorship communications guidelines email firstname.lastname@example.org.
Please note: We use Donor Box for donations and our site may, from time to time, contain links to other website - third parties. Please note we do not accept any responsibility or liability for the privacy policies (or lack thereof) of these other sites. We suggest check these policies before utilising these sites by submitting your data.
In addition for financial partners that are Organisational partners, we would also store the Organisation name, Contact name (if applicable), and contact email address.
5. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and services.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
The processing relates to those who sign up to donate or be a supporter/receive our communications and
There is no disclosure to a third party without consent.
6. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of our organisation in order to carry out a service opted into, for purposes connected with the the KCP. In most instances, unless the following apply, we will only share your data with third parties outside of the KCP with your consent.
Exceptions to he above: email KCP for more information on exceptions, such as ensuring if it is necessary to share it for law enforcement or similar purposes.
7. How long do we keep your personal data?
We will retain personal data as long as necessary for the purpose provided and while it is still current. If there is question as to whether data is current or whether the purpose that the data was originally provided is still the intended purpose, we will endeavour to be in touch within a reasonable time frame from the time the question is raised.
Gift aid declarations and associated financial paperwork for up to 6 years after the calendar year to which they relate.
You may unsubscribe anytime by emailing email@example.com with “UNSUBSCRIBE” in the
subject line. You may also call us to unsubscribe from any form of communication
Note: If you contact us via our website, your data may be kept for up to two years for analytic purposes.
8. Security of your Data and Your rights
We value your privacy and endeavour to keep it safe and secure.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of your personal data which the KCP holds about you;
The right to request that the KCP corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the KCP to retain such data
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/ her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
To do any of the above, contact firstname.lastname@example.org at anytime.
The right to lodge a complaint with the Information Commissioners Office.
10. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
11. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact The KCP Administrator at email@example.com.
If you wish to take a complaint further you can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Please contact us if you have any questions about this policy.